Venue vs. DIY: A Cost Analysis for Your Wedding Reception

While a DIY wedding may seem like a budget-friendly option, the hidden costs of rentals, logistics, and insurance can quickly add up

Whatever it is, the way you tell your story online can make all the difference.

This week’s blog is a little different from what you may be used to, but this topic has been heavy on my mind. As a venue owner, I often get asked about my prices. I completely understand that, to someone who has never planned a large-scale event, the costs can be shocking. However, the value of what is provided is often overlooked.

I love a good DIY project, but over the years, I’ve learned that, most of the time, DIY ends up costing more than anticipated. Unless you already have everything you need and the experience to get it right the first time, you might find yourself spending more in the end. Additionally, the prices for venue rentals can vary significantly. Some venues are more elegant and can cost substantially more, while others may have a more basic structure that could be less expensive. But keep in mind, will you spend more on decorating? Do you need to cover up unsightly walls? All these factors add to the overall cost.

I realize there’s no one-size-fits-all solution, but there’s something to be said about working with professionals. When you partner with experienced vendors, you can focus on enjoying the planning process and, ultimately, your big day. A DIY approach often leads to enlisting family and friends to help, which can create stress rather than joy. Anyone who has planned a wedding or is in the event planning industry will tell you that you save time and money working with professionals, allowing you to truly appreciate the experience instead of feeling overwhelmed by the details.

Let’s Dive In!

The Venue Advantage

When you rent a venue, you’re not just paying for a building; you’re investing in a seamless experience

Whatever it is, the way you tell your story online can make all the difference.

For an average wedding of about 150 guests, the typical venue rental cost in the St. Louis area hovers around $6,500. You might be thinking, “That seems steep!” But let’s see what’s included in that price:

Shelter: The venue provides a climate-controlled space, ensuring you and your guests are comfortable, rain or shine.

Tables and Chairs: Not just for your guests! The rental usually includes extra tables for food, gifts, desserts, and even memorials.

Restrooms: You won’t have to worry about guests running to the nearest gas station—clean, accessible facilities are part of the package.

Electricity and Lighting: Need I say more? This means no worries about power outages or lighting arrangements.

On-Site Staff: From setup to cleanup, staff will be present to handle any immediate needs. They manage the heavy lifting, from mopping floors to ensuring the venue looks picture-perfect for your big day.

While cleaning tables may not be included, major cleanup is typically handled by venue staff, allowing you to focus on what truly matters: celebrating with your loved ones.

The DIY Dilemma

The idea of saying “I do” in a stunning outdoor setting sounds delightful!

Whatever it is, the way you tell your story online can make all the difference.

Now, let’s consider the alternative: hosting your wedding on family land. The idea of saying “I do” in a stunning outdoor setting sounds delightful! However, the costs can add up quickly.

Tables and Chairs: You’ll need to rent these as well, which can run about $825. But don’t forget extra tables for food and gifts!

Tent Rental: Weather can be unpredictable. A basic tent (without sides) will cost around $5,000. Remember, this is just in case Mother Nature doesn’t cooperate!

Lighting and Generators: For the ambiance and to ensure visibility, you’ll need lights and generators, totaling about $2,000.

Dance Floor/Stage: Even if you DIY, setting up a dance floor could cost around $500 (plus your valuable time!).

Restroom Facilities: Depending on your choice, portable toilets can be around $500, or opt for mobile bathrooms for about $1,500—much nicer for your guests!

Parking and Logistics: You’ll need to create a designated parking area. While guests can park in the grass, you’ll need to clearly define and communicate the setup to avoid confusion.

Bar Setup: Want a bar? You might rent additional tables or a mobile service for about $750 (not including the liquor).

Insurance and Permits: This is critical! Check if your family property requires a permit, and ensure you have insurance coverage. A small mishap can lead to big headaches without proper protection, while a venue typically covers this.

Alternative Options: Community Halls and Wineries

If you're considering more budget-friendly venues, renting local community clubs or VFW halls is an option. These spaces are often significantly cheaper than private event venues. However, they may not be as aesthetically pleasing and usually require more cleanup afterward, including the kitchen prep area if you or your caterers use it. Plus, you'll need to handle all the coordination of setup and takedown of tables and chairs yourself. With no on-site staff available, if questions or mishaps arise, you’ll be on your own or hoping to reach someone over the weekend.

Another option could be renting a public space at a large winery. While these venues can be picturesque and perfect for a wedding, they typically do not offer exclusivity. You might only have a sectioned-off area for your event while the rest of the winery remains open to the public. For some, this isn’t a concern, but it can impact the privacy of your special day.

The Bottom Line

A DIY wedding can quickly soar to $11,000 or more!

Whatever it is, the way you tell your story online can make all the difference.

So, what’s the grand total? A DIY wedding can quickly soar to $11,000 or more when you factor in these costs. Even renting a local community club or VFW hall may appear to be a cost-saving option, but those expenses can add up to be almost as high as renting a venue. While you might save a little financially, the absence of a professional on-site can significantly impact your event's success. Professionals know the venue, how to best utilize the space, and can ensure your event goes off without a hitch. That peace of mind may well be worth the few extra dollars for the assurance that your day will be everything you dreamed of.

Ultimately, all options have their charms. If hosting at home is your dream, I’m all for it! Just keep in mind that it’s not necessarily the cheaper or easier route. If you're leaning toward a venue for a more streamlined experience, I invite you to book a tour of the 1860 Schulhaus Venue or inquire about pricing. Let’s make your wedding day unforgettable, stress-free, and beautiful!

Did you know…when you choose a locally owned wedding venue you are helping to develop and improve the local economy? It’s true, your locally owned wedding venues are small business owners who not only create hundreds of jobs for the local wedding industry every year, we actively support our local economy. Please consider a locally owned venue, you can find locally owned wedding venues featured on this wedding venue map. Round Barn Farm wedding venue in MN,Stone Ridge Event Center, Triple T Farm, The Barn at Poplar Springs Farm, Legacy Farms TN, Sunnyside Farm, The Bella Sera